Responsibilities (including but are not limited to):

• Manage full-cycle accounting for assigned property portfolios, including general ledger, accounts payable/receivable, and bank reconciliations in a high transactional volume environment
• Prepare monthly, quarterly, and annual financial statements and reports for property owners and stakeholders
• Under the direction of the Property Controller, execute the financial reporting and cash management including journal entries, financial statement preparation, and daily bank reconciliations for the property portfolio
• Oversee tenant billing, rent rolls, CAM (Common Area Maintenance) reconciliations, and lease-related accounting
• Process and review property-level budgets and variance analyses
• Manage cash flow, including owner distributions and reserve account monitoring
• Coordinate year-end audits and tax preparation with external accountants
• Ensure compliance with GAAP, regulatory requirements, and company policies
• Review and approve journal entries, accruals, and account reconciliations
• Mentor and review work of junior accounting staff
• Effectively communicate with internal stakeholders and onsite property management teams to solidify the client relationship
• Assist with system improvements and process efficiencies

Experience Requirements:

• Bachelor’s degree in accounting, finance, or related field
• 5+ years of accounting experience, with at least 2 years in property management or real estate
• Proven experience with property management/accounting specific software platforms, particularly Yardi and AppFolio, or similar property management systems
• Strong knowledge of GAAP and financial reporting standards
• Advanced Microsoft Excel skills
• Strong analytical and problem-solving abilities
• Experience with CAM reconciliations and lease accounting

Role Description 

Experienced Commercial Assistant Property Manager needed for a full-time, on-site role based in Dallas. The ideal candidate must have Commercial Real Estate experience and ready to support the day-to-day management of retail properties, including coordinating maintenance and repairs, overseeing vendors, and ensuring properties are clean, safe, and presentable. The role involves assisting with lease administration, tracking rent collections, preparing reports, and supporting budgeting processes. The Asst. Property Manager will regularly communicate with tenants and internal teams, address service requests, and help implement property improvement initiatives. This role also contributes to maintaining compliance with company policies, local regulations, and lease requirements while supporting senior property management staff.

** This position is IN-OFFICE located in the Uptown area of Dallas, TX 5 days per week. Kindly consider this prior to submitting your resume for consideration.

Company Description

SHOP Companies is a retail real estate firm founded by professionals from large industry organizations who sought to build a culture of highly skilled, collaborative peers. The company focuses on building strong relationships and actionable strategies for clients in the retail real estate space. 

Assistant Responsibilities (including but are not limited to): 

• Assist the Property Manager with the day to day operations including maintenance, improvements, lease administration, budgeting, reporting, collections, vacancy anticipation, marketing, lease renewals, service contracts, expense control, and audits.
• Coordinate maintenance work orders and ensure timely resolution to maintain property standards
• Provide exceptional customer service and communication to tenants and landlords to enhance customer satisfaction and increase renewals, revenue, reputation, and profitability
• Manage Accounts Payable (AP) and Accounts Receivable (AR) processes efficiently
• Record and deposit checks, ensuring accurate and timely processing
• Process bills sent to Appfolio or similar property management software
• Handle property charges and tenant charges as applicable, and assist in utility onboarding for new tenants
• Help track tenant work orders and requests
• Request COI (Certificate of Insurance) and W9 compliance from vendors and tenants
• Support in yearly reconciliation and budgeting processes using Kardin or similar software
• Send tenant statements and letters through management software
• Prepare and send FedEx Certified Letters for monthly reimbursements

Experience Requirements:

• 2+ years experience in Commercial Real Estate management.
• Bachelor’s degree in business administration, Finance, or related field preferred
• Proven experience in Accounts Payable and Receivable within property management
• Familiarity with property management software a plus (e.g., AppFolio, Yardi, Kardin)
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and work independently
• Proficiency in MS Office Suite (Excel, Word, Outlook)
• Must be able to ascend and descend staircases, ladders, and/or step stools.
• Will be required to travel outside between buildings in varying weather conditions

In our SHOP, we build relationships and strategies with and for our clients. Though we are not trying to re-invent the process (yet), we are unwavering about our 4 Guiding Principles:
1. People before profits: we love what we do because we love who we do it with.

2. Stay relevant.

3. Entrepreneurship: opportunity lies in what others overlook.

4. Do the right thing, period.

** This position is in-office 5 days per week, located in San Antonio, TX.  Kindly consider this prior to submitting your resume for consideration.

Responsibilities (including but are not limited to):

• Process a high volume of invoices, deposits, and account transactions while maintaining accuracy and deadlines. 
• High volume of data entry within multiple properties to process Accounts Payable (AP) and Accounts Receivable (AR) daily, working with multi-state properties.
• Review, code, and assign invoices to appropriate properties, entities, GL accounts, and cost center.
• Verify supporting documentation and approvals before processing payments
• Research and resolve discrepancies and payment issues within property budgets.
• Partner with property managers and accounting leadership to ensure timely issue resolution as well as monitor aged receivables and prepaid rents
• Process bills sent to Yardi and Appfolio or similar property management software
• Assist with month-end close activities, such as accrual support and reporting requests.
• Support in yearly reconciliation and budgeting processes using Kardin or similar software
• Assist in collecting tenant and vendor compliance documents
• Send statements via email and mail. enter reimbursable charges on tenant ledgers, and set up new utility accounts and resolve account issues

SHOP Culture and Basic Skill Set Requirements:

• Effective time management and organizational skills.
• Team oriented approach.
• Willingness to help SHOP Companies in all capacities.
• Ability to operate in a fast-paced environment.
• Strong communication skills – ability to speak and write clearly and articulately.
• Have a true interest commercial real estate.

Experience Requirements:

• 2+ years of Accounts Payable and/or Accounts Receivable experience
• Associate’s degree in business administration, Finance, or related field preferred
• Experience processing high-volume transactions in a fast-paced environment
• Familiarity with property management software a plus (e.g., AppFolio, Yardi, Kardin
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and work independently
• Proficiency in MS Office Suite (Excel, Word, Outlook)